Creating Unforgettable Experiences
Conferences • Meetings • Incentives • Exhibitions
About Us
Creating magical moments since 2010
EventsXp Rwanda is a Professional Conference Organizer (PCO) based in Kigali. We deliver conferences, meetings, incentives and exhibitions that meet international standards while showcasing Rwanda’s hospitality and efficiency.
Our bilingual team partners with leading venues and suppliers across Rwanda to ensure every detail—from registration to on-site production—is seamless and on schedule.
- End-to-end planning
- Budget transparency
- Trusted vendor network
- On-site coordination
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Events Managed
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Happy Clients
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Years Experience
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Countries
Our Journey
Key milestones in our growth story
Founded in Kigali
Started with a passion to bring world‑class events to Rwanda, establishing our presence in the local market.
International Programs
Scaled to multi‑track conferences and regional summits, expanding our reach beyond Rwanda's borders.
Hybrid & Virtual
Delivered seamless live, hybrid, and broadcast‑ready events, adapting to the changing global landscape with innovation.
Global Partnerships
Partnered with leading venues and suppliers across Africa, establishing EventsXp as a continental leader.
What We Do Best
Our core expertise at your service
Program Management
Agenda, speakers, and run-of-show—handled end‑to‑end with precision.
- Speaker coordination
- Session planning
- Timeline management
- Content production
Delegate Services
Registration, VIP handling, accommodation, and seamless transportation.
- Custom registration
- VIP experiences
- Accommodation booking
- Airport transfers
AV & Production
Stage, sound, lighting, streaming, and professional recording services.
- Stage design
- Lighting solutions
- Live streaming
- Professional recording
Exhibitions
Booths, floor plans, sponsor activations, and complete logistics.
- Booth design
- Exhibitor management
- Sponsor coordination
- Logistics handling
Brand & Media
Creative, signage, PR, and multi‑channel marketing campaigns.
- Brand development
- Media relations
- Digital marketing
- Event photography
Safety & Compliance
Risk management, access control, and comprehensive security protocols.
- Risk assessment
- Security planning
- Health & safety
- Compliance management
Our Process
We follow a proven methodology that ensures event success from concept to completion
Discover
We listen first—understanding your goals, audience, budget, and brand to create a solid foundation.
Design
We craft innovative concepts, select perfect venues, coordinate vendors, and create detailed timelines.
Deliver
Our team provides seamless on-site coordination and flawless execution of every event detail.
Debrief
We analyze outcomes, gather feedback, measure ROI, and provide recommendations for future events.
Trusted by Industry Leaders
- TechCorp
- NovaBank
- GreenLeaf
- Lumina
- BlueStone
Our Services
Comprehensive event solutions
Corporate Events
Conferences, trade shows, product launches, and team-building activities designed to meet your business objectives.
Weddings
From intimate gatherings to grand celebrations, we create bespoke wedding experiences that reflect your personal style.
Social Gatherings
Birthday parties, anniversaries, reunions, and other special occasions tailored to create lasting memories.
Concerts & Festivals
Full-scale production management for musical events, festivals, and entertainment shows.
Catering
Exquisite menu planning and food service options to complement your event theme and preferences.
Photography & Video
Professional documentation services to capture every important moment of your special event.
Upcoming Events
Join us at our next big event
Event Partners
Our trusted partners and sponsors
Client Testimonials
What our clients say about us
Get In Touch
Let's create something amazing together
Address
KN 5 Rd, Kigali Convention Centre Area
Kigali, Rwanda
Phone
+250 788 123 456
info@xpeventsrwanda.com